Office Relocation
Office relocation
Clear labelling and phased moves to help minimise downtime.
Service highlights
Office moving, office relocation and workplace relocation usually cover moving desks and chairs, files, storage and office equipment. The key points are labelling, department order, access to the commercial building and the downtime window. Computer system backups, server disconnection and network restoration should be arranged separately by the designated person in charge or a suitable professional.
Office relocation involves files, computers, meeting-room furniture and building management rules. We help plan labelling and the moving sequence, and work around the commercial building's goods lift and operating hours so your team can resume work as soon as possible.
Before an office move, arrange the handover of departments and equipment first
First prepare a list by department or work area, number workstations, file boxes and shared equipment, and match the labels to the new office floor plan. Confidential documents should be counted and sealed by the company’s designated staff; do not just write “a batch of miscellaneous items”, otherwise it will be difficult to arrange placement and check for missing items.
The company's IT lead should set the order for data backup, shutdown, cable disconnection and restoration, and clearly define the division of work between the moving team and IT. If the move needs to be continuous, phased or outside office hours, first check the available time slots and required arrangements at both office buildings; do not assume that any time slot is available.
Office moving and reinstatement should be checked separately
Confirm with the building management the size, load capacity, booking method, loading and unloading location, contractor registration and protection requirements for the service lift. Provide the dimensions and weight of large conference tables, filing cabinets, safes or machines; these items cannot be estimated from office floor area alone.
Moving office items does not mean demolition, disposal or reinstatement is complete. Separate the items to be moved to the new address, kept, disposed of and removed, and arrange them according to the lease handback deadline. The quotation should also list moving, dismantling and other confirmed work separately.
What's Included
Service details
- On-site or video assessment before the move
- Label by department or seat number
- Computer and monitor packed separately
- Office furniture assembly and dismantling
- Coordinate with the building’s prescribed time slot
How It Works
Service steps
- 1
Assessment
Learn about the number of seats, quantity of documents, special equipment and the rules of both buildings.
- 2
Planning
Set the labelling plan and moving sequence, and confirm the responsible colleague.
- 3
Packing
Items from each department should be packed into boxes according to labels; packing service can be arranged.
- 4
Moving
It can be arranged outside office hours and items will be placed according to the floor plan.
- 5
Reset
Furniture assembly and placement, to be confirmed on site.
Suitable situations
- Small and medium-sized offices
- Studios and clinics
- School and institution departments
Pre-move preparation
- Apply to the building management office for a moving permit
- Notify IT in advance to handle the network and servers
- Prepare the new office floor plan
FAQ
Related questions
Can you move on weekends or in the evening?
This can be arranged according to building rules and available slots. Please state this when making the enquiry.
Are office moving and workplace moving different services?
In general, both refer to relocation services for the same type of office premises. When enquiring, the most important points are the workstations, files, equipment, commercial building restrictions and date, rather than judging what is included by the service name alone.
Does an office move include computer, server and network reconfiguration?
Equipment relocation and system disconnection, setup, data backup and functional acceptance are different tasks. Please ask the company IT department or the appointed supplier to state the requirements, and clarify responsibilities before quotation; do not treat a standard move as including system restoration.
Can an office move be done in batches to avoid a full shutdown?
Batch arrangements can be requested by department, items and available time slots. Feasibility and cost depend on building rules at both ends, manpower and vehicles, and the sequence of handover; it does not mean the office can always remain fully open.
Instant Quote · No Tipping Charge
How much does moving cost? Get a quotation first
Provide the item list and moving addresses, and we will respond with a written quotation based on the information provided.